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Privacy Policy

Project Learn (“we,” “our,” or “us”) is committed to protecting the privacy and personal information of all visitors, participants, and families who engage with our programs, website, and services. 

This Privacy Policy explains how we collect, use, store, and protect your information when you:

  • Visit https://projectlearn.co
  • Contact us via email, phone, or form
  • Enrol in a program
  • Interact with us on social media

By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

1.1 Information Provided Directly by You

When you interact with us—whether by submitting a form, enrolling in a program, registering for an event, or contacting us via email or phone—we may collect:

  • Full name
  • Email address
  • Phone number
  • Child’s name, age, and educational background
  • Emergency contact details (name, relationship, phone)
  • Health information (allergies, medical conditions, special accommodations)
  • Payment or billing information (credit/debit card details, billing address)

All information collected directly from you is used solely for the purposes described in Section 2 (“How We Use Your Information”) and is stored securely.

1.2 Information Collected Automatically

When you visit our website, we may automatically collect certain technical information through cookies and analytics tools. This can include:

  • IP address
  • Browser type and version
  • Device type (desktop, mobile, tablet)
  • Operating system
  • Pages viewed and links clicked
  • Time and date of visit

This data is used to improve website functionality, monitor usage patterns, and troubleshoot technical issues. It is collected in an anonymous or aggregated form and cannot be linked back to an individual without additional information.

2. How We Use Your Information

Project Learn processes your personal information for the following purposes:

  1. Communication
    • Respond to enquiries submitted via web forms, email, or phone
    • Send confirmations, updates, and reminders related to program registrations, schedule changes, and events
  2. Program Delivery
    • Process enrolment applications and verify eligibility
    • Collect emergency and health information to ensure participant safety
    • Coordinate logistics (e.g., class schedules, field trips, volunteer assignments)
  3. Payment Processing
    • Validate and process tuition, registration fees, or event payments
    • Generate invoices and receipts for bookkeeping and tax purposes
  4. Educational Content & Resources
    • Provide digital or printed materials, curriculum guides, and instructor feedback
    • Share newsletters, announcements, and relevant educational resources
  5. Website Improvement & Analytics
    • Analyze anonymous usage data to identify trends, preferences, and areas for improvement
    • Test new website features and ensure compatibility across devices
  6. Safety & Compliance
    • Coordinate with authorised health professionals in case of medical emergencies
    • Comply with legal obligations (e.g., insurance requirements, mandated reporting)

We do not sell, rent, or trade your personal information to any third parties.

3. Sharing Your Information

Project Learn may share your personal information only in limited circumstances:

  1. Trusted Third-Party Service Providers
    We may engage reputable vendors who assist in operating our website and delivering our services, such as:
    • Form management platforms (e.g., JotForm)
    • Email marketing providers
    • Payment processors
    • Learning management systems
  2. Each third party is contractually obligated to maintain the confidentiality and security of your information and to use it solely for the purposes we specify.
  3. Legal Requirements
    We may disclose your personal information if required to do so by law, regulation, legal process, or government request.
  4. Medical Emergencies
    In the event of a medical or safety emergency while participating in our programs, we may share relevant information with authorised health professionals, emergency responders, or on-site staff to ensure the well-being of the participant.
  5. Business Transfers
    If Project Learn undergoes a merger, acquisition, reorganisation, or sale of assets, participant data may be transferred to the new entity, always subject to the terms of this Privacy Policy.

4. Cookies & Website Analytics

Our website uses cookies and analytics tools (such as Google Analytics) to enhance user experience and track visitor behavior.

4.1 What Cookies Do

  • Track page usage to see which sections are popular or require improvement
  • Remember preferences (e.g., language settings, login sessions)
  • Measure site performance (e.g., page load times, error tracking)

4.2 Your Cookie Choices

Most browsers allow you to manage or disable cookies through their settings. If you choose to reject cookies, certain features (such as auto-filled forms or saved preferences) may not function correctly.

To control or delete cookies, please refer to your browser’s help documentation:

  • Chrome: Settings → Privacy and security → Cookies and other site data
  • Firefox: Preferences → Privacy & Security → Cookies and Site Data
  • Safari: Preferences → Privacy → Manage Website Data
  • Edge: Settings → Site permissions → Cookies and site data

You can also opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

5. How We Protect Your Information

We take your privacy seriously and implement appropriate technical, administrative, and physical safeguards to protect personal data, including but not limited to:

  • SSL Encryption — All data transmitted to and from our website is encrypted via HTTPS.
  • Secure Servers — We store data on servers protected by firewalls, encryption, and regular security audits.
  • Access Controls — Only authorised personnel with a legitimate need to know can access sensitive information.
  • Data Minimisation — We collect only the information necessary for the stated purposes and retain it only as long as needed.
  • Regular Reviews — We periodically review our data security policies, update software, and train staff on best practices for handling personal information.

Despite these efforts, no data transmission over the Internet or storage system can be guaranteed 100% secure. If you have concerns about the security of your data, please contact us immediately (see Section 10).

6. Children’s Privacy

Protecting children’s privacy is paramount. We collect information about children under 18 years of age only with verifiable parental or guardian consent and solely for program-related purposes. Such data may include:

  • Child’s name, date of birth, and grade level
  • Health and emergency contact details
  • Program participation history

We do not knowingly collect personal data from children without obtaining proper authorisation. Parents and guardians may review, correct, or request deletion of their child’s information at any time by contacting us (see Section 10).

7. Your Rights and Choices

You have control over your personal information. Depending on your region’s laws, you may have the right to:

  1. Access or Update Your Data
    Request a copy of any personal information we hold about you, and ask us to correct any inaccuracies.
  2. Delete Your Data
    Request that we erase your personal information, subject to applicable retention requirements (for example, financial records may need to be retained for tax or audit purposes).
  3. Opt Out of Marketing Communications
    Unsubscribe from newsletters, promotional emails, or text messages at any time by clicking the “unsubscribe” link or emailing us (see Section 10).
  4. Limit Processing
    In certain jurisdictions, you may ask us to restrict the processing of your personal data to specific purposes only.
  5. Data Portability
    Request a copy of your information in a structured, machine-readable format.

To exercise any of these rights, please email the appropriate contact below (Section 10) with “Privacy Request” in the subject line. We will respond within 30 days of receipt, or sooner if required by law.

8. Links to Other Sites

Our website may contain links to third-party websites (e.g., partner organizations, social media, external resources). We are not responsible for the content or privacy practices of other sites. We recommend reviewing the privacy policies of any external site you visit before providing personal information.

9. Policy Updates

We may update this Privacy Policy to reflect changes in our practices, legal requirements, or technology. When we do, we will:

  • Post the revised policy on https://projectlearn.co/privacy-policy (with a new “Effective Date”)
  • Send a notice to subscribed users if changes materially affect how we use personal data

Your continued use of our website or services after the “Effective Date” constitutes your acceptance of the revised policy.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us using the information below. Be sure to include “Privacy” or “Privacy Request” in your subject line.

  • Mailing Address (for written correspondence)
    Project Learn
    123 Learning Lane
    Bakersfield, CA 93301
  • Phone (general inquiries)
    (661) 555-0100

Thank you for trusting Project Learn with your personal information. We value your privacy and will always strive to protect it.

© 2025 Project: Learn

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